Printing Quote Checklist for Kenyan Businesses

When suppliers receive different or incomplete specifications, their quotations may not be comparable. Use this checklist to describe the job clearly and reduce last-minute changes. Vexar provides printing and branding services in Nairobi with delivery arrangements discussed at quotation.

Include these job details

• Product or service and intended use.
• Finished dimensions, orientation and quantity.
• Paper, substrate, garment or merchandise preference, if known.
• Colour requirements, print sides and artwork files.
• Finishing such as lamination, binding, stitching, mounting or eyelets.
• Required delivery date, locations and packaging needs.

Clarify the quote

Ask what the price includes: artwork preparation, proofing, production, finishing, packaging, delivery and applicable taxes. Confirm whether the quote assumes print-ready files or includes design support. For multiple variants, list quantities and artwork for each version.

Review artwork before approval

Check names, phone numbers, dates, sizes, spelling, image quality and brand colours. Make sure the proof reflects the correct quantity and finish. Assign one authorised reviewer to consolidate feedback so suppliers do not receive conflicting revisions.

Keep reorders consistent

Save the approved proof and final artwork with the job reference. Note any acceptable substitutions or colour tolerances for a future reorder. Start a quote request through our flyers and brochure printing, event branding or branding products pages.